Operations Assistant

Hove, East Sussex
£20,000.00 (pro rata 25 hours)
02 Mar 2018
16 Mar 2018
Contract Type
Part Time

The role of the Operations Assistant is to support the Head of Operations to ensure the operational efficiency of our language courses and to maintain positive relationships between Cactus and our wide range of foreign language teachers.

Our Operations Team work hard to ensure the timely sourcing of freelance teachers to teach both our Evening Language Courses (FLUK Dept) and our bespoke Private Tuition Lessons for individuals and Corporate Clients (TM Dept).

The Operations Assistant will report directly to the Head of Operations and work closely with the Language Courses Manager (FLUK Dept) and the Head of Corporate Sales (TM Dept). This is a part time role, 25 hours per week, split across 4 negotiable days, Monday to Friday 9am to 5.30pm.


Key responsibilities include: -

• To manage the communications with all freelance teaching staff for the UK Evening Language Courses (FLUK)

• To manage and conduct the searches and interviews for new teaching staff for both FLUK and TM

• To communicate all logistical details of the courses to the teachers; arrange and manage cover classes; maintain regular flow of information and dialogue with the teachers and other departments

• To support teachers queries with completing their online class records through their online Teacher Zone account

• To manage all teacher-related student and teacher feedback for FLUK courses and field to the correct member of staff for solutions

• Support the Head of Operations by overseeing the Interns ensuring day to day duties are covered and provide training for new starters

• With the support of the Head of Operations, review the department processes on a regular basis to increase productivity and bring about improved efficiency.

• To liaise with the Evening Courses Manager and Assistants on a daily basis to ensure smooth running of the Evening Language Courses.

• To organise face to face meetings with the teachers annually in London, and in accordance with marketing activities in the regional centres, including but not limited to taster classes, opening evening and end of course events

• Work one late shift per week and two to three late shifts per week or overtime during the intakes as required to be taken as TOIL

• Represent Cactus positively on social media platforms as and when required

• Liaise with teachers to promote Cactus courses as regional representatives and ensure they receive marketing materials as required

• And any other tasks which may be assigned


Person Specification

• A mature approach with a positive & enthusiastic attitude

• Excellent written & verbal communication skills

• Strong organisation, prioritisation & multitasking skills

• Ability to work efficiently under pressure & deal with challenging situations while delivering high level customer service

• Proven ability to find solutions and perform tasks within limited time frames • Confident, self-motivated, pro-active, solution driven and enthusiastic

• Team player

• Strong IT skills, experience using of Microsoft Office Programs & CRM software packages

• Excellent spoken & written English (Level C2 in the case of non-native speakers)

• Desirable - Fluency in at least 1 of the following languages: Spanish, French, Italian, Portuguese, Arabic, Russian, German • Desirable - Language teaching experience and / or language teaching qualification desirable


Salary & Benefits

• Salary £20,000.00 (pro rata 25 hours) • 20 days holiday plus 8 bank holidays

• NEST Pension Scheme

• Bupa Private Healthcare (Basic Cover)

• Free UK Evening Language Course(s) – up to 4 per year (subject to availability)

• Personal Days – 2 x additional holiday days per full calendar year

• Long Service Award – 1 x additional holiday day after 2 complete years’ service

Closing date for applications: Friday 16th March 2018

Please email your covering letter and CV to recruitment@cactusworldwide.com for the attention of Kelly-Marie. If you have any further queries regarding the role please don’t hesitate to contact us via email.

Cactus are committed to equal opportunities and welcome applications from all candidates who believe they fit the essential requirements of the job. We ask applicants to inform us of any ‘Reasonable Adjustments’ needed for any part of the recruitment process, thank you.