Office Manager

Location
London EC2R 7HJ
Salary
Competitive
Posted
15 Mar 2019
Closes
26 Mar 2019
Sector
Business
Contract Type
Permanent
Hours
Full Time

This is a pivotal role in the International Markets (IM) property team based in London comprising two main areas of responsibility; the office manager for the International Markets London office and administrator for the IM property team based in the UK 

 

Main Responsibilities

London office manager

  • Act as central point of contact for all office related queries
  • Liaise with the wider Bupa UK property management teams on all areas under their control
  • Be responsible for day to day housekeeping including but not limited to reporting any faults via ServiceNow, regular inspections, stationary orders etc
  • Manage any queries with the meeting room and desk room booking system
  • Liaising with the internal comms team and being responsible for issuing any office comms (written and electronic)
  • Management of office health and safety
  • Organising events
  • Undertake periodic space utilisation audit

To provide administrative support to the Property Team

  • Diary management including liaising with colleagues globally
  • Arranging travel and visas for team members
  • Organise documentation for meetings/teleconferences including agendas, minute preparation & distribution.
  • Attendance at meetings to record actions and be responsible for the ensuring those with actions complete all items in good time
  • Management and preparation of reports utilising the teams various reporting tools including Health and Safety compliance, lease reporting and BCP planning
  • Development of reporting templates
  • Assistance in the preparation of annual compliance audit
  • Management of department budget (travel, property costs etc) and process accounts payable for the department
  • Format and collate written reports and other reports required (using Microsoft PowerPoint, Excel, and Word).
  • Undertake special projects and assist with general duties as required.
  • Management and submission of team expenses claims

The Ideal Candidate

  • Previous relevant experience and be able to demonstrate the ability to communicate effectively at all levels
  • To demonstrate previous experience in preparing written documentation be it reports, training notes or instructions
  • To deliver the required level of service to the departments the incumbents of this role should be proficient in all MS Office products, be extremely well organised and able to work under own initiative by prioritising their own workload

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