The role is a key part of our support services for both office and site staff. You will have excellent communication skills and be approachable and personable with a smart appearance.

General Admin:

• Meet, greet and provide refreshments for visitors. Answering phones and taking messages. Monitoring the ‘enquiries’ email and process in-coming and out-going post
• Maintain stationery cupboard, kitchen and refreshment supplies and ensure they are adequately stocked. Prepare meeting rooms for visitors / meetings
• Photocopying and scanning, arranging specialist printing and organising couriers for document delivery
• Assist with the production of Building Manuals, accessing the internet to obtain product data
• Issue Site Staff and Visitor ID cards, maintain employee driving licence and insurance schedules, and arrange parking waivers
• Monitor workwear and PPE stocks and distribution schedules

Union Square (this management software package includes our client and supplier databases, our correspondence and project drawings and data).

• Adding contacts, organisations and new enquiries
• Upload, print and manage drawings and documents
• Scan and upload various documents, incl. quotations, orders, payments and site documentation

Procurement:

• Issue Supplier Questionnaires and maintaining the supplier database

Marketing:

• Assist with creating marketing collateral for events, production of project data sheets and maintaining our presence on social media

The items above do not provide a definitive list of tasks assigned to this role and are noted to provide an indication of the role itself.