Receptionist - Canon Medical Systems Ltd

Location
Crawley, West Sussex
Salary
Negotiable
Posted
17 Apr 2019
Closes
15 May 2019
Function
Customer Service
Contract Type
Permanent
Hours
Full Time

Canon

THE POSITION

•       To provide a professional and efficient Front of House service

KEY FUNCTIONS

  1. Welcoming all visitors and contractors to the building, ensuring they sign in and out appropriately, issuing visitor access passes when required.
  2. Operating the main switchboard, receiving all calls into the business and redirecting to the relevant members of staff.
  3. Booking meeting rooms and hotel accommodation for staff and visitors.
  4. Managing hotel, catering, stationary and other relevant contracts, ensuring we receive good value for money and that we are making the most of any preferential rates.
  5. Ordering lunches for meetings, ensuring that these are set up and cleared away once finished.
  6. Responsible for maintaining stock and distributing stationery and refreshment provisions at all sites as required, ensuring the business receives value for money but balances with environmental impact of waste.
  7. Take ownership of all communal areas, meeting rooms and equipment, ensure that rooms are fully equipped; equipment is in working order and any issues reported to the relevant departments.
  8. Adhoc administration tasks as and when required by Head of HR including diary management.
  9. Any other reasonable task as the business requires.
  10. To be presentable, friendly and willing to help at all times.

EXPERIENCE/QUALIFICATIONS REQUIRED

  1. Good standard of general education with good written and spoken English.
  2. Competent in the use of Outlook, Word, Excel and Powerpoint.
  3. Experience of using a switchboard system preferable.
  4. High level of communication skills.
  5. Valid EU Passport and EU Driving Licence.

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