BI-LINGUAL PERSONAL ASSISTANT – GERMAN
- Employer
- Index Group of Companies
- Location
- Chichester, West Sussex
- Salary
- £16.62/hour
- Closing date
- 20 May 2019
View more
- Sector
- Aviation
- Contract Type
- Fixed term
- Hours
- Full Time
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Our high profile client is seeking an experienced Bi-lingual Personal Assistant to provide a total confidential administrative support service at Director level including:
Serve as liaison and first point of contact for the office, including providing support to departments reporting to the Directors.
* Scheduling appointments and managing the Director’s calendars.
* Managing correspondence and communications.
* Receiving and dealing with telephone enquiries (internal and external), including follow-up.
* SAP Time Management.
* Co-ordinating travel arrangements and itineraries.
* Compiling various reports.
* Minute taking.
* Maintaining records and other documentation.
* Recording and maintaining purchase requisitions/orders in SAP.
* Order and maintain stationery stock levels, within budget
Additionally, you will:
* Track, anticipate and prepare for upcoming deadlines, events, and agenda items that require action by the Directors.
* Project manage and co-ordinate special events, including arranging rooms, catering, presentation equipment etc.
* Conduct research and gather all necessary information prior to meetings and events.
* Co-ordinate meetings, prepare agendas, and organise and track agenda items.
* Identify and recommend improvements for administrative procedures and implement changes as appropriate.
* Assist in the resolution of complex, highly sensitive, and confidential administrative matters.
* Perform all other ad-hoc duties and requests as assigned.
Qualifications and Experience
* Significant experience in an administrative/secretarial role.
* Strong time management skills.
* Secretarial qualifications including competent keyboard skills and the ability to communicate at all levels.
* Written and spoken knowledge of the German language.
* Good communications skills.
* Excellent telephone manner.
* Calm and serious outlook, with the ability to cope in a crisis situation.
Index Recruitment Ltd is acting as an Employment Business in relation to this vacancy.
"Due to the high volume of applications we currently receive, we are unable to respond to all candidates. If you do not hear from a Consultant within 5 working days unfortunately you have been unsuccessful on this occasion
Serve as liaison and first point of contact for the office, including providing support to departments reporting to the Directors.
* Scheduling appointments and managing the Director’s calendars.
* Managing correspondence and communications.
* Receiving and dealing with telephone enquiries (internal and external), including follow-up.
* SAP Time Management.
* Co-ordinating travel arrangements and itineraries.
* Compiling various reports.
* Minute taking.
* Maintaining records and other documentation.
* Recording and maintaining purchase requisitions/orders in SAP.
* Order and maintain stationery stock levels, within budget
Additionally, you will:
* Track, anticipate and prepare for upcoming deadlines, events, and agenda items that require action by the Directors.
* Project manage and co-ordinate special events, including arranging rooms, catering, presentation equipment etc.
* Conduct research and gather all necessary information prior to meetings and events.
* Co-ordinate meetings, prepare agendas, and organise and track agenda items.
* Identify and recommend improvements for administrative procedures and implement changes as appropriate.
* Assist in the resolution of complex, highly sensitive, and confidential administrative matters.
* Perform all other ad-hoc duties and requests as assigned.
Qualifications and Experience
* Significant experience in an administrative/secretarial role.
* Strong time management skills.
* Secretarial qualifications including competent keyboard skills and the ability to communicate at all levels.
* Written and spoken knowledge of the German language.
* Good communications skills.
* Excellent telephone manner.
* Calm and serious outlook, with the ability to cope in a crisis situation.
Index Recruitment Ltd is acting as an Employment Business in relation to this vacancy.
"Due to the high volume of applications we currently receive, we are unable to respond to all candidates. If you do not hear from a Consultant within 5 working days unfortunately you have been unsuccessful on this occasion
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