Job Title: Part-time PA / Administrator to Director of Care

Salary: FTE £18,000, Pro Rata £10,800

Location: Haywards Heath (outskirts)

Duration: Permanent

Hours: 22.5 hours per week (hours/days to be discussed)

Benefits: 25 days holiday plus bank holidays, pension

We are excited to be working with our established client in their search for a part-time PA to join their team. This is an exciting role for a candidate with previous experience working in an administrative and PA role, who enjoys working within a productive, efficient and friendly office environment.

The PA will be responsible for providing confidential, administrative support to the Director of Care/Registered Manager/Controlled Drugs Accountable Officer. As such, the ideal person will have previous exposure in a Personal Assistant role (ideally in a healthcare environment) excellent communication skills and the ability to organise and prioritise workloads.

Duties and Responsibilities:

* To provide a full and pro-active administrative service to the Director of Care screening telephone calls, enquiries and requests, in order to resolve day to day issues on their behalf

* To filter and respond appropriately to their incoming post and emails, drafting letters, notes and reports as required and to organise diaries accordingly

* To support the Director of Care/Registered Manager to undertake administration of relevant clinical policies and procedures

* To co-ordinate the senior nurse on-call rota and disseminate accordingly, through ensuring that any process information regarding the on-call rota is kept up to date

* To cover for the Executive Assistant to Chief Executive and Trustees during periods of annual leave or sickness absence to enable minimal disruption

* To participate in general Reception duties

* To monitor leave requests of and ensure safe and effective cover in place

* To devise and maintain office systems to deal efficiently with documents and computer-based information, enabling smooth, efficient and secure working practices

* To organise travel and accommodation requirements for Clinical Directors and their direct reports to ensure cost efficient, timely bookings

* To allocate tasks to volunteers as appropriate

The Person:

* Good education to a minimum of GCSE, or equivalent, with Maths and English

* Experience of using SystmOne or similar record system

* Minimum two years’ experience in an office environment

* Comprehensive knowledge of MS Office Programmes

* Excellent communication, organisational and customer service skills

* Ability to work independently and as a supportive team member

* Well organised and good time management

* A team player, supportive of others and willing to accept help

* Knowledge on administration in a healthcare setting

Travail Employment Group is operating as an Employment Agency. Once you click to apply for this job your application will be immediately received by Travail Employment Group. If your application is successful a consultant will be in contact with you within the next 7 days. If you do not hear within 7 days you have unfortunately not been successful on this occasion