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Senior Administrator

Employer
Hop Consulting
Location
Hove, East Sussex
Salary
Competitive
Closing date
21 May 2021

View more

Sector
Engineering, Civil
Function
Administration
Contract Type
Permanent
Hours
Full Time

Job Details

Senior Administrator

Day to day duties include active management of our quality accreditations and office facilities as well as provide administrative and secretarial support across Engineering project teams and the company as a whole.

Main duties and responsibilities:

  • Undertaking transcription/audiotyping, proofreading and formatting for letters/reports and other ‘pooled admin tasks’ for Engineering teams as required. Ensuring all typed work conforms to HOP templates and standards
  • Working with the Quality Director and department leads to manage the BSI ISO 9001 and 14001 quality processes, audits and HOPs quality manual
  • Manage office facilities; coordinating office repairs etc
  • Collating Director programming; time charge expenditure analysis of projects
  • Providing cover for other members of the administrative/secretarial team including reception duties, meeting and greeting clients and other visitors

Additional duties:

  • Undertaking general admin duties
  • Assisting in organising items for upkeep of office facilities
  • Managing inhouse and offsite archiving

Skills and abilities:

  • Good spoken and written English
  • Good numerical skills and competent in Excel
  • Must be adept in the use of Microsoft Office, especially Word
  • Ability to communicate effectively by e-mail, letter, telephone and verbally
  • Ability to work within a team
  • Excellent organisational skills with ability to prioritise workload

Experience:

  • Previous experience in an admin support role; transcribing/document production and proofreading
  • Experience in a client facing role
  • Previous experience in a role supporting and collating audit trail examples of information for quality bids and accreditation; such as BSI ISO and other industry required accreditations desirable
  • Office management experience advantageous
  • Numerate with finance experience being beneficial
  • Experience using Adobe suite advantageous

Personal Attributes:

  • Reliability and integrity required when dealing with confidential information
  • Ability to be flexible and adapt to support wider admin team

What HOP can offer you:

  • 32.5 days holiday rising to 35.5 with service + bank holidays
  • Healthcare plan
  • Inclusive, friendly team culture and office environment
  • Ride to Work Scheme
  • Bike storage facilities
  • Showering facilities
  • Established training ethos
  • Opportunity to get involved in HOP’s community initiatives

Company

The Partnership was established in 1985 by two Civil & Structural Engineers, and has since grown to an over 50 strong, national consulting engineering practice offering expertise in the fields of structural, environmental, civil and marine engineering.

Early involvement with a client or contractor on a ‘design and build’ basis is a particular strength of ours. We pride ourselves on providing practical solutions, on time and with close attention to detail.

HOP’s expertise extends across all engineering disciplines, on all types of structural, environmental, civil and marine engineering projects. Our efficient programming and attention to detail enables us to provide practical solutions, on time and to budget.

The HOP Senior Leadership Team is lead by our Managing Director, John Spearman, alongside four Directors and five Associates. Each team member is considered as important as the next and our staff are committed to realising the visions of HOP.

Company info
Website
Telephone
01273 223900
Location
Hop House
41 Church Road
Hove
BN3 2BE
GB

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