Data and Examinations Manager - The Gatwick School

Crawley, West Sussex
Grade 9 P25-28 (£30203 to £32860 FTE)
13 Jul 2021
10 Aug 2021
Contract Type
Full Time


The Gatwick School Logo

Job Title:

Data and Examinations Manager

Responsible to:

SLT Member responsible for Data


Grade 9 P25-28 (£30203 to £32860 FTE)

Type of position:

Permanent 41 weeks, term time + two weeks


The Gatwick School



The Role:


To manage all aspects of the examinations process. The Data and Examinations Manager will have excellent administration and communication skills and the ability to supervise a team of invigilators.


Main Responsibilities:

● Liaising with a wide range of internal and external stakeholders, including pupils, parents, staff and awarding organisations


  • Managing the data management and reporting system in accordance with the agreed timetable
  • Creating templates and processing data for tracking achievement in the various school data analysis systems in the school and as required by the Trust
  • Recording and responding to parental comments following publication of reports
  • Liaising with Heads of Department to maintain accurate course information and subject tracking
  • Providing target setting data on an individual and cohort basis
  • Preparation of cohort and subject specific reports for inspection purposes
  • Preparation of statutory returns as appropriate, e.g. Primary and KS3
  • Providing training for staff,  as appropriate to support data entry and timetabling
  • Producing the Census reports for the School


  • Being aware of examination changes each academic year
  • Managing invigilators. This includes training new invigilators and updating existing invigilators on rules and regulation changes on an annual basis
  • Updating examination-related policies
  • Managing the examination entry process, including gathering information from teaching staff to ensure that students’ examination entries are made correctly and on time, making amendments/withdrawals etc.
  • Managing the examination preparation process
  • Supporting the process relating to access arrangements (for example; supporting the SENCo in making applications, rooming, training invigilators, managing emergency access arrangements etc.)
  • Managing examination days in accordance with awarding body regulations
  • Contingency planning
  • Managing examination results
  • Dealing with requests and administering post-results services
  • Issuing examination certificates

This job description is intended to be a broad outline of duties and is not intended to be exhaustive. The post holder will be expected to take on other duties and responsibilities commensurate with the grade of the post as directed by the Headteacher.


Safeguarding Children

  • To be fully aware of and understanding the duties and responsibilities arising from the Children’s Act 2004 and Working Together in relation to child protection and safeguarding children and young people as this applies to the Worker’s role within the organization.

  • To also be fully aware of the principles of safeguarding as they apply to vulnerable adults in relation to the Worker’s role.
  • To ensure that the Headteacher is made aware and kept fully informed of any concerns in relation to safeguarding and/or child protection.

Child Protection Please note, because of the nature of this job, if you are successful in your application you will be subject to a criminal record check from the Disclosure and Barring Service before the appointment is confirmed.  This will be done by means of applying for an “Enhanced Disclosure”.  Disclosures include details of cautions, reprimands or final warnings as well as convictions, spent or unspent.


All members of staff must comply with the School’s Safeguarding & Welfare Policy which is posted on the staff intranet. If in the course of carrying out the duties of the post the post holder becomes aware of any actual or potential risks to the safety and welfare of our pupils, these concerns must be reported immediately in accordance with the policy.


Equality and Diversity

The Gatwick School is committed to equality of opportunity and applications from all sections of the community are welcomed.

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