Welcome from our Chief Executive - Samantha Allen

Our organisation is expanding and we're looking for people with the right values, skills and/or potential to join us. We need people with energy, expertise, enthusiasm to help us provide the very best possible specialist NHS mental health and learning disability care. This involves helping us achieve our strategy to improve the quality of life for the communities we serve through People, Prevention and Partnerships.

So what can we offer you in return?

We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.

You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.

If you like the sound of that, then come and join our team.

Samantha Allen

Chief Executive

Job overview

The Older People Mental Health Liaison (OPMHL) is based at Worthing Hospital. We are a very small team of three nurses and welcome the skills and friendly person for the role of Team Secretary. The successful candidate assists the team leader in the day to day administration of the department and will take responsibility for a variety of tasks, enabling the Team Leader and wider team members to carry out their duties efficiently and effectively. The post holder will achieve this by providing a wide-ranging administration service. The nature of the work is extremely varied and this requires the post holder to manage their own day-to-day workload, using their own initiative with limited supervision. There needs to be an understanding of the role/work and relevant procedures as well as excellent judgment, have an organisational ability and good communication skills. Much of the work is non-routine and will require the need to prioritise while working to tight and multiple deadlines.

Main duties of the job

To be the initial point of contact for the Team for all phone-calls, thereby ensuring that complex messages from service users, outside agencies and other Trust staff are dealt with in an appropriate manner and passed onto the relevant team member(s).

To maintain databases with information for Trust reporting in order to monitor contacts and waiting times required for statistical information and data confidentially.

Undertake general office duties including, faxing, photocopying and scanning. Monitor and order stationary, minute team meetings and maintain a central resource folder.

Manage the organisation of monthly Team meetings, arrange team supervision and in liaison with the Team Leader invite guests to present to the team

Take part in regular performance development reviews with the Team Leader, undertaking training as identified through this process. Participate in peer supervision alternating with Management supervision.

Due to the nature of the post holder's duties, they will become aware of confidential information relating to patients and or staff. Any breach of such confidentiality will be viewed seriously and may be dealt with under the disciplinary procedure as is Trust policy.

These key results outline the current principal duties of the post. The postholder is required to adopt a flexible approach and the duties may change in order to meet the needs of the service. Any changes will be made in consultation with the postholder.

Working for our organisation

We are a large NHS Mental Health Trust in South East England. We're looking for people to help us provide high quality services for the patients, carers and local communities we serve.

We want patients and staff to recommend our organisation as a place where they would be happy for their friends and family to be treated.

You can help us do this by bringing your key skills, experience and commitment to Sussex Partnership.

We encourage flexible working. We know that a positive work/ life balance brings about huge health-related benefits, which has a positive impact on the care we provide. Please speak to us about flexible working, for example, home-working, part time hours, flexible start/ finish times or anything else. If it works for you and works for the role, we'll do our best to make it happen

Detailed job description and main responsibilities

To be the initial point of contact for the Team for all phone-calls, thereby ensuring that complex messages from service users, outside agencies and other Trust staff are dealt with in an appropriate manner and passed onto the relevant team member(s). Ensure that a member of the team can be contacted at all times, allowing urgent matters to be dealt with by the appropriate team member.

To monitor staff absence/sickness within the team, enabling accurate reporting to the Team Leader. To maintain databases with information for Trust reporting in order to monitor contacts and waiting times required for statistical information and data confidentially.

Maintain team training records and course information, ensuring the Team Leader is made aware of essential and mandatory training recruitments. Providing team with relevant details of training opportunities.

Ensure staff files are kept up to date, and confidential information is securely stored as per Trust policy.

Undertake general office duties including, faxing, photocopying and scanning. Monitor and order stationary, minute team meetings and maintain a central resource folder.

Manage the organisation of monthly Team meetings, arrange team supervision and in liaison with the Team Leader invite guests to present to the team

Take part in regular performance development reviews with the Team Leader, undertaking training as identified through this process. Participate in peer supervision alternating with Management supervision.

Due to the nature of the post holder's duties, they will become aware of confidential information relating to patients and or staff. Any breach of such confidentiality will be viewed seriously and may be dealt with under the disciplinary procedure as is Trust policy.

These key results outline the current principal duties of the post. The postholder is required to adopt a flexible approach and the duties may change in order to meet the needs of the service. Any changes will be made in consultation with the postholder.

Person specification

Qualifications
Essential criteria

• NVQ 3 or equivalent
• RSA 3 or equivalent experience and evidence of further practical experience or equivalent
• Good standard of secondary education; Grade C or above or equivalent

Knowledge/Experience
Essential criteria

• Proven experience of a range of secretarial procedures
• Experience of producing documents to a high standard of presentation with good accuracy
• Experience of maintaining office systems
• Experience of working as part of a team

Sussex Partnership NHS FT is committed to supporting a diverse workforce that reflects our communities. Our workforce is currently under-represented from Black and Minority, Ethnic and disabled communities and we would welcome applications from these communities.

We regret that we are unable to advise candidates if they have not been shortlisted. If you have not heard from us within three weeks of the closing date please assume that you have been unsuccessful on this occasion.

In the event of an excessive number of applicants the Trust reserves the right to close this vacancy earlier than indicated.

Sussex Partnership NHS Foundation Trust takes its responsibilities for the safeguarding and protection of children and young people and vulnerable adults very seriously and expects this of all its employees and bank workers. The Trust works with adult and children's social care to ensure that the integrated service has systems in place to equip staff and bank workers with the knowledge and skills to recognize abuse, and take action to safeguard and protect vulnerable adults and children and young people. It is expected that all staff and bank workers familiarise themselves with the appropriate structures and policies and with the Sussex child protection and safeguarding procedures and the Sussex multi-agency policy and procedures for safeguarding vulnerable adults and undertake the relevant essential training and further training appropriate to their role.

Successful candidates are normally offered salaries at the bottom of the relevant salary range. However, where previous or equivalent NHS experience in a similar role can be demonstrated and evidenced, this may be taken into consideration when setting the starting salary.