Welcome from our Chief Executive - Samantha Allen

Our organisation is expanding and we're looking for people with the right values, skills and/or potential to join us. We need people with energy, expertise, enthusiasm to help us provide the very best possible specialist NHS mental health and learning disability care. This involves helping us achieve our strategy to improve the quality of life for the communities we serve through People, Prevention and Partnerships.

So what can we offer you in return?

We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.

You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.

If you like the sound of that, then come and join our team.

Samantha Allen

Chief Executive

Job overview

Are you looking for an exciting long term career which can be challenging but is rewarding in the NHS? Have you got strong Personal Assistant and IT skills you would like to bring to the NHS? You will be working with and alongside other experienced Personal Assistants supporting a group of Professional Leads within Child and Adolescent Services across Sussex.

We can offer the opportunity to embrace flexible working practices that support staff wellbeing and which promote work / life balance keeping within our current Covid-19 working guidelines.

In addition to this we can offer flexible working patterns, competitive pension scheme and generous annual leave entitlement. In return, you will be joining a friendly and forward thinking multi-disciplinary team,who are dedicated to providing high quality services which complement the work done by our wider CAMHS colleagues.In addition to the full package of benefits that working in the NHS brings, you will receive tailored support for your personal and professional development, and regular 1-1 support.

Main duties of the job

You will be working directly with the Professional leads for Nursing, Occupational Therapy, Social Work, A&E Liaison and Duty, Neurodevelopmental Pathway, Psychiatry and PPT providing a comprehensive & efficient administrative support service. Maintaining a highly professional & confidential approach, this may involve working to tight timescales and following Trust standards. Duties include setting up meetings, minute taking & agendas for meetings, actions following meetings, diary management, setting up workshops, ad hoc project work and communications with other professionals / services.

As the Professional Leads are Sussex wide the base for this post is flexible, but with the Covid-19 restrictions, admin staff are mainly working from home at present.

For further details / informal visits contact:

Name

Anna Pryor

Job title

Information and Administration Coordinator

Email address

anna.pryor@spft.nhs.uk

Telephone number

07738 758239

Working for our organisation

To help our staff thrive in their roles we offer regular, good quality supervision, appraisals, in-depth training and development opportunities.

Within our organisation we have a strong focus on employee wellbeing and have an employee assistance programme which can be accessed by all staff.

Staff have access to a range of different discount schemes offering discounts on a range of things from meals out to gym membership.

Detailed job description and main responsibilities
Please see attached Job Description for more details of the main duties and the job outline of the role.

Person specification

Skills
Essential criteria

• Excellent communication skills in writing, face to face and by telephone
• Servicing meetings and taking minutes
• Demonstrable secretarial skills and ability to produce accurate documents to a high standard

Approach/values
Essential criteria

• Ability to work as a team member
• Ability to work using own initiative and maintain a calm approach under pressure
• Able to prioritise workload

Qualifications
Essential criteria

• Good standard of secondary education; GCSE at Grade C or above
• Recognised typing and word processing qualifications
• RSA 3 or equivalent experience and evidence of further practical experience

Knowledge/Experience
Essential criteria

• Extensive previous experience of working as a Personal Assistant to a senior manager
• Sound knowledge of Microsoft Word and Outlook
• Experience of maintaining office systems
• Experience of dealing with confidential and sensitive issues with tact and diplomacy

Sussex Partnership NHS FT is committed to supporting a diverse workforce that reflects our communities. Our workforce is currently under-represented from Black and Minority, Ethnic and disabled communities and we would welcome applications from these communities.

We regret that we are unable to advise candidates if they have not been shortlisted. If you have not heard from us within three weeks of the closing date please assume that you have been unsuccessful on this occasion.

In the event of an excessive number of applicants the Trust reserves the right to close this vacancy earlier than indicated.

Sussex Partnership NHS Foundation Trust takes its responsibilities for the safeguarding and protection of children and young people and vulnerable adults very seriously and expects this of all its employees and bank workers. The Trust works with adult and children's social care to ensure that the integrated service has systems in place to equip staff and bank workers with the knowledge and skills to recognize abuse, and take action to safeguard and protect vulnerable adults and children and young people. It is expected that all staff and bank workers familiarise themselves with the appropriate structures and policies and with the Sussex child protection and safeguarding procedures and the Sussex multi-agency policy and procedures for safeguarding vulnerable adults and undertake the relevant essential training and further training appropriate to their role.

Successful candidates are normally offered salaries at the bottom of the relevant salary range. However, where previous or equivalent NHS experience in a similar role can be demonstrated and evidenced, this may be taken into consideration when setting the starting salary.