HR Coordinator, OIC Brighton
Location: Brighton. This is a full-time office-based role for 5 days per week.
We are looking to recruit an experienced and proactive HR Coordinator to our new school in Brighton, who will work closely with the school’s Principal, Senior Leadership Team (SLT) and Senior HR Manager, UK Schools to ensure that the HR function delivers an efficient and effective service across the whole school. You will be responsible for providing high quality advice and guidance in line with the school policies policy and legal stipulations to all HR matters and be the main point of contact for all HR related enquiries from both internal and external customers. You will coordinate and undertake the full range of HR administrative activities within the school.
- With assistance of the Senior HR Manager, UK Schools, to coordinate and deliver key elements of the OIC Brighton people plan, including resource and recruitment planning, induction, reward and bonus schemes, performance management, talent review, and other initiatives as required, in support of the school’s strategic aims and vision.
- To provide high quality advice and guidance to internal and external customers in line with the school policies policy and legal stipulations to all HR related matters.
- To be the first point of contact for SLT, line managers and employees to provide support on all HR fundamentals and employee related issues and escalate significant matters to the Principal and Senior HR Manager, UK Schools.
- To ensure the school is compliant with ISI legislation and KCSIE requirements, and NAE HR safeguarding imperatives are met, and that all individuals working at/visiting the school have the correct checks and the relevant training on time.
- To share school best practice and contribute to project work.
- To process all HR administration and issue letters relating to the employee lifecycle (including offer letters and contracts of employment for new starters, leavers, employment changes, maternity/paternity, references, absence).
- To coordinate recruitment campaigns, as appropriate, including drafting advertisements, to review and amend job descriptions, undertake interview administration, including arranging dates/location for interviews, preparing interview packs, managing candidates, informing candidates of outcome, to produce contracts of employment and associated paperwork, coordinate pre-employment formalities and all required checks, including Right to Work in the UK checks, DBS checks.
- To maintain the Single Central Register of checked employees and to manage refresher checks.
- To administer all HR databases, tracking spreadsheets and HR Inboxes, including the input and accurate maintenance of all data.
- To maintain employees’ personal data in the HRIS and perform audits for data input in line with agreed data protection and to ensure adherence to GDPR and school protocols. To assist in advising and training managers in the use of the HRIS system, ensuring that the system is accurate and effectively maintained.
- To assist the Senior HR Manager, UK Schools in preparing and updating HR related documentation, including maintaining up-to-date internal policies, procedures and documentation and employee handbook in line with global and regional guidelines.
- To ensure that all employee relations issues are properly identified, reported, and resolved.
- To ensure the accuracy and confidentiality in the maintenance and provision of all activities, records and services and to deal with or respond to queries in a timely manner; to liaise with external bodies as appropriate; all activities to be undertaken in accordance with statutory, school and regional HR guidelines.
- To maintain manual personnel files and ensure that all HR filing is up to date on a weekly basis.
The full list of responsibilities for the role can be found in the attached Job Description.
The Successful Candidate will possess:
- 2 ‘A’ levels or equivalent.
- CIPD qualification (level 3-5) or equivalent.
- Relevant HR and Payroll administration experience and skills.
- Experience of using HRIS and Payroll software.
- A general understanding of UK employment law and HR policies and principles.
- Experience gained providing support and advice to managers.
- Excellent numerical skills and attention to detail.
- Excellent organisational and prioritisation skills.
- Strong customer focus.
- Ability to use initiative and effective problem-solving skills.
- Strong proficiency with Microsoft Word and PowerPoint for producing reports and presentations.
- Good cross-cultural, interpersonal and communication skills to interact with diverse nationalities and cultures.
- Excellent analytical skills – with the passion and drive to demonstrate and quantify success.
- Results orientated with the ability to consistently map efforts against identified KPIs.
- Excellent time management skills and flexibility in dealing with multi-functional tasks.
- You’d like to work in a purpose-led sector.
We’re Nord Anglia Education, the world’s largest premium international schools organisation. Every day, our teachers and support colleagues help our thousands of students achieve more than they ever imagined possible.
A transformational education at one of our schools is focussed on excellent academic outcomes, creativity, wellbeing, and international connectedness. Our innovative use of educational technology also creates a personalised, 21st century learning experience for all students, while our global scale means we can recruit and retain the world’s best teachers and offer unforgettable events and expeditions.
Our people are empowered to make a difference in their fields of expertise. Our fast pace of growth requires evolution and change from everyone, giving you the chance to define the role you do in the future. This challenges the learning agility of our employees and ensures every day brings interesting new experiences.
Founded in 1972 in the United Kingdom, our first international school opened in 1992 in Warsaw, followed by rapid growth across the world since the 2000s.
When you join our team, you’ll become part of a global family of experts working for a fast-growing premium international brand.
Oxford International College has an outstanding reputation for preparing students for the most competitive courses at the world’s leading universities. Our new campus in Brighton will provide a similar world-class education to Oxford, with an approach focused on academic achievement, personal development and strategic career planning.
The college will open in September 2023, enrolling day and boarding students from Year 9 through to Sixth Form. OIC Brighton is based on a magnificent 20-acre campus on the edge of the South Downs National Park, close to the sea and just 10 minutes from the city centre.
This is Nord Anglia’s first new school in the UK and, following major investment, students will have access to superb modern, purpose-built facilities and the many educational benefits for the college community of being part of our global family of premium schools. We are now recruiting for staff who want to be part of one of the highest-performing colleges in the UK, attracting the brightest students from all over the world.
OIC Brighton is committed to safeguarding and promoting the welfare of all its students, and this is a responsibility that is shared by all members of staff. The successful candidate will be subject to an enhanced DBS disclosure.
Online applications need to be submitted directly through the Nord Anglia Education careers page via the link on this advert.
We are an equal opportunities employer and we welcome applications from all suitably qualified persons.
Please note, only shortlisted candidates will be contacted.