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PA to the Deputy Head (Academic)

Employer
Brighton College
Location
Brighton, East Sussex
Salary
£21,500 - £23,500 per annum, depending on the number of agreed working weeks.
Closing date
23 Jun 2023

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Sector
Education, Support
Function
Personal Assistant , Secretarial
Contract Type
Permanent
Hours
Full Time

Job Details

Brighton College is seeking to appoint a PA to the Deputy Head (Academic), to start as soon as possible. 

This responsible and confidential position provides administrative and secretarial support for the Deputy Head (Academic). Flexibility and initiative are key. The duties listed below should not be regarded as definitive.

Key responsibilities: 

  • PA and secretarial support for the Deputy Head (Academic).
  • Diary organisation.
  • Meeting and looking after parents and other visitors, including booking rooms and refreshments.
  • Arranging pupil and staff interviews, meetings and governor visits.
  • Assisting with the collation of information and preparation for inspection.
  • Maintaining and managing budget records.
  • Minute taking for a wide variety of meetings, some of which may start at 5pm (time in lieu will be given).
  • Making travel arrangements.
  • Maintaining the Academic Calendar.
  • Sending curriculum option letters, GCSE and A-level confirmation letters.
  • Assisting with co-ordination of presentation assemblies.
  • Easter Revision and Parents’ Evenings administration.
  • Any other reasonable management request. 

Key skills:

  • Excellent communicator and team player.
  • Dynamic and pro-active approach.
  • Ability to work under pressure and take initiative.
  • Ability to deal with people in a fair, friendly and consistent manner.
  • Self-disciplined and with excellent time management skills to work to deadlines.
  • Excellent English with a sharp eye for detail.
  • Respect for the confidential nature of some aspects of your work.
  • Ability to maintain an overview of complex systems. 

Technical skills:

  • Strong working knowledge of Word, including an ability to format/re-format (essential).
  • Knowledge of the basic functions of Excel.
  • Knowledge of Microsoft packages such as Power Point (desirable) and Publisher (desirable).
  • Training on iSAMS will be provided.
  • Previous experience of working with mail merges.

Hours of work:

  • The role is offered on the basis of term-time (35 weeks) with an additional number of weeks to be discussed at interview.
  • The preferred hours of work are 8.00am – 5.00pm, with a 60-minute lunch break, however there is scope for flexibility. 
  • Some occasional Saturdays will be required as part of the above additional days. 

Holidays:

  • 20 days pro rata, in addition to bank holidays. 
  • Annual leave should be taken during the school holidays.    

Safeguarding responsibilities:

  • This role will involve daily contact with pupils, and you will be engaging in regulated activity relevant to children.
  • All staff and volunteers have a responsibility for promoting and safeguarding the welfare of children and young persons for whom you are responsible and with whom you come into contact.

Benefits:

  • Complimentary lunch is provided.
  • Free tickets to the College’s music, dance and drama performances.
  • Job specific Learning and Development programme available to all employees.
  • Life Cover is provided whilst working at Brighton College after successfully passing probation period (for eligible staff).
  • Brighton College provides a contributory pension scheme, which all eligible employees will be automatically enrolled into within three months of commencement of employment.
  • Perkbox: Employee* benefit and rewards platform which provides access to a wide range of discounts, employee benefits and wellbeing resources. *Eligible staff are those who are exclusively employed at Brighton College and on a permanent, contracted hours basis.  

Wellbeing:

  • Significantly subsidised gym membership for the School of Science and Sport is available, which includes access to yoga and Pilates classes and use of the gym and swimming pool (for eligible staff).
  • Healthy heart checks.
  • Meditation sessions.
  • Access to books, magazines and DVDs from the College Library.

Applications will be considered on a rolling basis and early application is therefore encouraged.

Company

Brighton College is one of the UK’s leading schools and the oldest public school in Sussex.

The College was recently named ‘England's School of the Decade’ by The Sunday Times. The award was given on the basis of our exceptional examination results as well as our fundamental emphasis on kindness and social engagement.

The Sunday Times also named Brighton College ‘England’s Independent School of the Year 2019’, the second time in a decade the school has won this accolade. The Week magazine named Brighton College ‘Most forward-thinking school in Britain’ for two years running in 2017 and 2018. Tatler magazine awarded Richard Cairns the title of ‘Head Master of the Year 2012-13’, and Brighton College was named UK ‘Independent School of the Year 2013- 14’ at the Independent Schools Awards. The last full ISI inspection in 2015 awarded the College the top grade in every category including ‘Exceptional’ for teaching and learning.

The Brighton College family of schools also includes Brighton College Nursery, Pre-Prep & Prep School, St Christopher’s School and Handcross Park, educating a further 1,150 children aged 3 to 13. Overseas, the College has opened Brighton College Abu Dhabi, Brighton College Al Ain, Brighton College Dubai and Brighton College Bangkok, with Brighton College Singapore the most recent addition, having opened in September 2020.

There has also been major investment in new facilities over the last ten years. This has seen the construction of five major buildings on the main site, including the new £55m School of Science and Sport which opened in January 2020, which includes eighteen state-of-the-art laboratories alongside a new sports hall, 25-metre swimming pool, fitness centre and roof-top running track. Other recent additions include two new boarding houses, a state-of-the-art Music School and the Yeoh Building, a teaching building which includes 22 classrooms for maths, history, economics, politics and EAL, alongside an innovative Creative Learning Centre, opened in 2017.

Above all, Brighton is a very happy place where staff and pupils feel fulfilled and purposeful. We are proud to have taken a progressive stand on diversity, equality and inclusion and we are committed to furthering this agenda through our teaching, and all aspects of the life of the school. We are a member of the School Inclusion Alliance and an important aspect of our vision for education is to increase diversity among our teaching staff to enrich all aspects of the life of the College and provide diverse role models for all pupils. We pride ourselves on being a warm, inclusive and respectful community, where our staff are welcoming and positive and our pupils are intellectually curious and kind.

Company info
Website
Telephone
01273 704386
Location
Eastern Road
Brighton
East Sussex
BN2 0AL
GB

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