Office Coordinator: ROC

Office Coordinator

In line with ROC’s growth strategy, we are looking for ambitious and energetic team players who will adopt and uphold ROC’s mission and values always.  Understanding ROC’s approach to teamwork and collaborative approach is key to understanding what is expected to fit in with our progressive organisation.

OUR MISSION:

 To be the Company Of Choice

OUR VALUES:

• Commit & Deliver
• Belief In Our Product
• Achieve Something Every Day
• I Have Your Back

These values lie at the heart of everything we do.  ROC has a very strong ethos around building relationships with clients and working collaboratively with staff. We believe in our team’s importance, and that’s why we proudly hold the Investors in People Silver accreditation.

Role Overview: 

We present a unique opportunity to become a valued member of our expanding team, operating between our offices in London and Crawley.

As our Office Coordinator, you’ll play a vital role in ensuring the smooth operation of our London office in SE1 (walking distance from London Bridge Station) and our Head Office in Crawley, West Sussex (close to Gatwick Airport).  Your time will be divided between the locations; 3 or 4 days a week in London with 1 or 2 days a week in Crawley.

This role not only contributes to office efficiency but also plays a pivotal part in supporting our strategic objectives. Joining us means stepping into a genuine thriving organisation, where you’ll gain valuable experience across all facets of our dynamic business.

Duties and Responsibilities:

• Provide executive support to directors, including managing their calendars, arranging meetings, and handling confidential correspondence.
• Act as a point of contact between directors and internal/external stakeholders.
• Coordinate meeting rooms at both offices.
• Ensure adherence to the company’s H&S policy.
• Answer and direct telephone calls, assisting with first-line queries.
• Manage mail and deliveries, monitor multiple email accounts.
• Responsible for the building and asset maintenance at both offices.
• Maintain the IT assets register, including laptops, mobile phones, and clocking-in devices.
• Manage stocks of stationery, kitchen supplies, first aid, and cleaning materials.
• Maintain general filing systems, both electronic and manual.
• Build good relationships with providers of office services, such as cleaners and equipment maintenance.
• Act as a Fire Warden assistant and First Aid representative, maintaining weekly fire alarm schedules.
• Collaborate with colleagues on general office housekeeping tasks.
• Support ad-hoc requirements, including site staff needs.
• Undertake special projects and tasks as directed by the directors.

Person Specification:

• Administration experience.
• Executive support / PA experience.
• Proficient in Microsoft Office programs and multiple IT applications.
• Excellent written English, including spelling and grammar.
• Confident verbal and written communicator.
• Strong attention to detail.
• Excellent organisational skills, capable of managing multiple projects simultaneously.
• Ability to work under pressure, both independently and as part of a team.
• Proactive and reactive, with a ‘can-do’ attitude.
• Ability to form strong relationships with colleagues and external parties.

Job Title:    Office Coordinator
Contract:    Full time (40 hours), officed based
Location:    Split between London, SE1 and Crawley, RH10
Salary:       Between £25k and £30k
Holiday:     28 days, including Bank Holidays
Package:    EAP, life assurance, private medical cover, enhanced pension option, electric vehicle scheme, holiday buying scheme.

  What are you waiting for? Apply now!

Get get in touch with our Resourcing Manager – pick up the phone for a confidential chat or send your CV by email:
Oliver Parsons
T: 07557 046482
E: Oliver.Parsons@rocmep.co.uk

No candidate will meet every single desired qualification. If your experience looks a little different from what we’ve identified and you think you can bring value to the role, we encourage you to submit your application.