Job overview

The Admin Team Lead is a key member of the Medical Education Department and is responsible for the day to day operational running of the Postgraduate Administrative team and service. Responsible for ensuring systems and processes are in place to meet local, regional, national targets and directives applicable to Postgraduate Medical Education for Doctors in Training and Undergraduate students.

The post holder will provide business support in the development of the service, undertaking project work to support on-going development, facilitating the change process whilst encouraging others to be innovative and adaptable in their approach to change.

Main duties of the job

The post holder will be responsible for both the local administrative leadership and line management of our B4 and B3 administrative staff who provide a service to junior doctors and undergraduate medical students.

The Post holder will also lead the administration and organisation of Junior Doctor Inductions, with support from Medical Education Administrators.

The post holder will be required to work across sites and in conjunction with members of the team to deliver agreed programmes and work streams, as well as attend appropriate national meetings.

Working for our organisation

Led by the Director of Medical Education (DME), the Clinical Tutor and the Medical Education Manager (MEM), the Department works towards improving and assuring the quality of postgraduate medical teaching and learning that is provided within the Trust and aims to improve the recognition of the Trust as a Centre of Excellence for lifelong learning, fostering a culture of enthusiasm for excellent teaching and learning among all grades of medical staff.

Detailed job description and main responsibilities

The Admin Team Lead will be responsible for managing the administrative systems and process which support the Trust's Medical Education function ensuring the standards for the delivery of Postgraduate Medical Education and Undergraduate Training.

Person specification

Qualifications

Essential criteria

• Relevant / specialist degree level qualification or equivalent experience which would have been achieved in a healthcare and/or education environment

Experience

Essential criteria

• Previous experience of working in an NHS or educational background
• Experience of working with a wide range of staff groups to plan and deliver a broad programme of services
• Evidence of contribution to quality improvement initiatives and/or managing change

Sussex Partnership NHS FT is committed to supporting a diverse workforce that reflects our communities. Our workforce is currently under-represented from Black and Minority, Ethnic and disabled communities and we would welcome applications from these communities.

We regret that we are unable to advise candidates if they have not been shortlisted. If you have not heard from us within three weeks of the closing date please assume that you have been unsuccessful on this occasion.

In the event of an excessive number of applicants the Trust reserves the right to close this vacancy earlier than indicated.

Sussex Partnership NHS Foundation Trust takes its responsibilities for the safeguarding and protection of children and young people and vulnerable adults very seriously and expects this of all its employees and bank workers. The Trust works with adult and children's social care to ensure that the integrated service has systems in place to equip staff and bank workers with the knowledge and skills to recognize abuse, and take action to safeguard and protect vulnerable adults and children and young people. It is expected that all staff and bank workers familiarise themselves with the appropriate structures and policies and with the Sussex child protection and safeguarding procedures and the Sussex multi-agency policy and procedures for safeguarding vulnerable adults and undertake the relevant essential training and further training appropriate to their role.

Successful candidates are normally offered salaries at the bottom of the relevant salary range. However, where previous or equivalent NHS experience in a similar role can be demonstrated and evidenced, this may be taken into consideration when setting the starting salary.

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