Document Controller

Document Controller

Full Time based at London Gatwick

Circa £41,000 + 5% Welcome Bonus + £1100 Flex Allowance + up to 15% Bonus + Benefits

Great journeys happen at London Gatwick. Where will your career take you?

The buzz, the energy, the sheer magic of travel… You can feel it in the air all around you. Here, you'll be part of an energetic team and a vibrant community. We can help you thrive in a career that's a world away from the everyday.

This role takes an office first hybrid approach here at London Gatwick, with three days a week in the office, two days remote, managed around the needs of the business.

What is the role?

Reporting into the Document Control Manager, you will be part of a team that is integral to the wider Construction Department, providing a full range of document management services to our Project Delivery teams, external design consultants and contractors, as well as supporting the Document Control Manager in maintaining and improving document control processes, procedures, and systems.

What will you do?

• Acting as a custodian for all internal and external project documentation held within the Electronic Document Management System (EDMS), managing the flow of documentation, storage and archiving according to company procedures, including undertaking the necessary quality checks as per London Gatwick's standards.
• Metadata management for all documents stored within the EDMS.
• Implementing and maintaining the project document review process to support project teams to enable effective and timely control of document reviews and responses.
• Assist in the production of accurate and timely reports, which provide up to date information for all key decision makers and stakeholders.
• Assist the project teams throughout the project stages to help ensure that projects are closed out effectively and handed over successfully from transition to business-as usual.
• Assist the Document Control Manager in the update and maintenance of all Document Control training and guidance material, as well as EDMS Administration tasks.
• Provide timely and effective support to project teams, external designers and contractors on the use of the EDMS and Portal to ensure that document management does not impede overall project delivery.
• Assist the Document Control Manager in the identification and implementation of opportunities to improve both the EDMS procedures and the system itself to reduce the time and cost of using the system whilst maintaining quality.
• Take necessary and proper care to protect the confidentiality, integrity and availability of information from unauthorised disclosure, modification or destruction.
• Provide training for project members (including designers and contractors) in the use of the London Gatwick electronic document management system.

Do you have what we're looking for?

This role requires you to have a high level of communication skills, both verbal and written. As part of the Project Management Office team, you will be required to interact with various team members across the department to assist them in deliverable management processes and support them in their use of our EDMS. You will need to be confident in articulating processes and working through any problems in a proactive and positive manner.

If defined processes and high quality are of importance to you in your day-to-day life as well as your professional pathway, then this role could be of interest to you.

What's in it for you?

We value our people and reward every employee fairly with a highly competitive package, enhanced by a discretionary annual bonus, free staff parking, discounted rail travel to work, share matching scheme and more. We offer a rewarding world of flexible benefits you can tailor to the things that matter to you most.

There are also plenty of opportunities for career progression, as well as training to support your personal and professional development.

At London Gatwick we're also very well connected, just 30 minutes from central London and directly linked to over 100 towns and cities. Whether you prefer to travel by cycle, electric car, or train, we aim to make your journey to work as convenient and cost-effective as possible.

Our employees tell us that working here is something special and no day is like another; Where our teams do something every day that other airports only dream of. Along with a competitive salary, our employees enjoy a range of personal, health and financial benefits, including:

• Welcome Bonus
• Performance-based bonus scheme
• High street shops and restaurant discounts
• Healthcare scheme
• Life and disability insurance
• Professional training to develop
• Discounted rail travel
• Volunteer days

What's it like to work at London Gatwick?

At London Gatwick, our people are our biggest asset. We want our people to thrive and have the best experience while working with us. We know we are all at our best when we feel comfortable and included.

We are an organisation that places diversity, equity and inclusion at its heart. Our aim; to create a place where everyone belongs and has a voice, and we recognise that we all play an important role in our success.

London Gatwick supports an inclusive recruitment process, enabling you to perform at your best. Please make us aware, as part of your application, should you require any reasonable adjustments.

Click apply now to start your career journey with London Gatwick.

You can find out more about what it's like to work at London Gatwick by visiting our careers site, Careers at London Gatwick