Are you a highly organised professional who thrives in a fast-paced environment and takes pride in keeping everything running seamlessly whilst supporting your colleagues? If so, this could be the perfect opportunity. We're looking for a proactive and reliable Executive Assistant to join our team and become an essential part of delivering outstanding service to our clients.
As a trusted support partner, you'll take ownership of key administrative responsibilities and play a vital role in helping your team meet deadlines and deliver outstanding client service. You will work closely and collaboratively with a variation of departmental fee earners, including audit, tax, and accounts, where you will support them in the daily administration tasks of their portfolios.
Key Responsibilities- Proactively managing upcoming deadlines and commitments for fee earners, ensuring all supporting administrative tasks are completed efficiently.
- Coordinating diaries, scheduling internal and external meetings, and keeping plans on track.
- Preparing professional correspondence, including letters, bills and emails to clients, tax authorities, and third parties.
- Completing new client onboarding documentation and engagement paperwork for review.
- Handling client communications via telephone with confidence and professionalism.
- Preparing and filing confirmation statements, ensuring all regulatory deadlines are met.
- Supporting department-specific tasks such as bank letters and claims as required.
- Assist fellow Executive Assistants during peak workloads, fostering a strong team environment.
- Support in the day-to-day running of the office, which may include facilities work and communication with contractors when required.
- Contribute as an active member of the administration team, identifying improvements and helping implement smarter ways of working.
- Work closely with colleagues to ensure shared processes are completed consistently and efficiently.
- Taking ownership of additional administrative tasks and delivering them to a high standard.
- Exceptional organisational skills and attention to detail
- A proactive, solutions-focused mindset
- Strong communication skills and confidence dealing with clients and stakeholders within the business
- The ability to manage multiple priorities and meet deadlines
- A collaborative approach who is always willing to support others
At Sumer, we are committed to fostering an inclusive and diverse work environment, not just as buzzwords, but as the heartbeat of our team. Our recruitment practices reflect this commitment, welcoming individuals from all backgrounds. We prioritise creating an environment where every candidate feels respected and supported throughout the hiring process.
Everyone is unique and we understand that each individual may have distinct needs to showcase their best selves during interviews. Our commitment is to offer personalised support for all