Office Manager

An established technical services organisation is seeking a proactive and highly organised Office Manager to support the smooth running of day-to-day operations. This role combines office management, HR administration, finance support, and operational coordination.

Office Manager responsibilities:

• Coordinate the monthly payroll process by liaising with external payroll and pension providers.
• Oversee the upkeep of the office building, grounds, and general facilities, working with suppliers and contractors when required.
• Manage administrative processes such as post handling, stationery ordering, filing, and supplier payments.
• Maintain staff records, including benefits administration (e.g., healthcare schemes, pension contributions, life assurance).
• Monitor office budgets and ensure cost-effective operation of office services.
• Maintain compliance with GDPR, data protection requirements, and internal documentation protocols.
• Ensure invoices are created accurately and issued in accordance with contractual timelines.
• Maintain financial tracking sheets to monitor work orders, billing schedules, and customer invoicing.
• Support monthly accounts updates, basic reporting tasks, and other finance administration as needed.

Skills & experience required:

• Experience in an Office Manager, Business Manager, Operations Coordinator, or Administrative Management role.
• Bookkeeping or accountancy training, or demonstrable experience supporting finance and invoicing processes.
• Strong working knowledge of HR administration and employee lifecycle procedures.
• Background in managing suppliers, facilities, and external service contracts.
• Solid understanding of GDPR, data protection, and compliance frameworks.
• High proficiency in Microsoft Office, particularly Excel, and experience with administrative systems.
• Experience working within a small business or growing organisation is advantageous

Wild Recruitment Ltd T/A First Recruitment Services is acting as an employment agency in relation to this vacancy.