Recruitment Administrator

About Clements Young

Clements Young is a leading recruitment specialist within the construction and aviation sectors, with a strong presence across major UK airports including Heathrow and Gatwick. We are known for our high standards of compliance, service delivery and long-standing relationships with contractors and workers operating in safety-critical, regulated environments.

As our Aviation division continues to grow, we are seeking a highly organised and people-focused Recruitment Administrator to support the team with the day-to-day coordination, administration and candidate engagement that underpins successful airside recruitment.

Role Overview

The Recruitment Administrator will play a key support role within the Aviation team, ensuring recruitment processes run smoothly, compliantly and on time. This is a fast-paced, detail-driven position requiring exceptional organisation, time management and communication skills.

You will act as a central point of coordination between recruiters, candidates, clients and compliance functions, helping to ensure that aviation workers are processed efficiently and professionally from initial registration through to mobilisation.

Key Responsibilities

Recruitment & Candidate Support

• Support the recruitment team with end-to-end recruitment administration
• Co-ordinate candidate registrations, documentation and online onboarding
• Maintain regular, professional communication with candidates throughout the recruitment process
• Book interviews, inductions, medicals, airside passes and vetting appointments
• Respond to candidate queries promptly and confidently, providing a positive candidate experience
• Conduct candidate interviews once relevant experience gained

Administration & Compliance

• Accurately process and maintain candidate records on internal recruitment systems
• Ensure all right-to-work, referencing and compliance documentation is complete and correctly filed
• Track progress of airside security clearances and compliance milestones
• Assist with contract documentation, starter packs and client requirements
• Maintain high levels of data accuracy and GDPR compliance at all times

Organisation & Time Management

• Manage multiple tasks and priorities simultaneously in a deadline-driven environment
• Proactively chase outstanding documentation and actions to keep recruitment moving
• Support the team with scheduling, coordination and diary management
• Maintain clear, well-organised records and trackers for candidates and assignments

Communication & Team Support

• Act as a reliable point of contact for candidates and clients
• Liaise closely with the recruitment, business development and payroll where required
• Build positive relationships with candidates through clear, friendly and professional communication
• Provide general administrative support to the Aviation team as required

Key Skills & Attributes

• Exceptionally organised with strong attention to detail
• Excellent time management and ability to work under pressure
• Confident communicator with strong people skills, both written and verbal
• Professional, approachable and calm in a fast-paced environment
• Able to manage sensitive information with discretion and accuracy
• Proactive, reliable and able to work both independently and as part of a team
• Comfortable working with recruitment systems and Microsoft Office (Outlook, Excel, Word)

Desirable (but not essential)

• Previous experience in recruitment administration or resourcing
• Experience within aviation, construction or compliance-led environments
• Familiarity with airside vetting, security passes or regulated recruitment processes