Shipping & Logistics Administrator: AerFin

Shipping & Logistics Administrator

Department: Operations

Reports to: Head of Operations - Airframe

Position: Full Time

Location:  Gatwick

About AerFin

AerFin Ltd is the fastest growing Aviation & Defense business in Europe specialising in aftermarket material solutions to airlines and MROs with quality used material to reduce maintenance costs whilst maintaining the quality and integrity of the aircraft you see flying today.

We offer a range of services from PBH contracts for airlines, 24/7 AOG support from both our London and Singapore based distribution centres, engine leasing, innovative material supply programs for MROs including our Beyond.Fleet.Services™ programme . AerFin also provide engine MRO and disassembly services for GE, CFM and RR engines from our 100,000sqft UK based facility.

AerFin has experienced significant growth over the past 5 years and were awarded the 2018 Fast Track 200 Sunday Times award for the UK’s fastest growing exporter. With the recent launch of our ‘MRO Lite’ service offering we are expanding our business development team.

Summary:

The Shipping & Logistics Administrator reports directly to the Head of Operations – Airframe and is responsible as the first point of contact covering shipping administration processes for the Gatwick division of the company. Liaising with Shipping Agents and transport companies on air, road or/and sea shipments for export / import documentation, co-ordination with all internal departments for logistics and warehousing admin requirements.

The role could require the individual to travel and the Shipping & Logistics Administrator must be able to conduct themselves in a professional manner.

Duties and Responsibilities:  

• Obtaining and maintain supporting documentation as required by HMRC and all other Customs regimes.
• Data entry into our software system (Quantum)
• Liaising with internal departments for shipping requirements and external customer base
• Inward Processing relief (IPR), Customs Warehouse (CW) and Cert. Of Airworthiness (CofA) customs regimes management.
• Checking Freight, Duty and VAT payments.
• Stock Audit’s
• Assisting with receipt and despatch of aircraft parts as and when required
• General office admin duties including Stationary / supplies control, responding to telephone queries
• Any other duties as directed by the Head of Operations - Airframe as appropriate to level of experience

Education and/or Experience:

Essential:

• Relevant industry experience in a shipping and logistics administration role
• Level 2/3 NVQ or equivalent academic qualifications in a suitable field or relevant discipline.
• Understanding and relevant knowledge of HMRC requirements, INCO terms, international and domestic freight industry, and preferably aerospace specific logistics activities.

Desirable:

• Apprenticeship in Business Admin
• Quantum experienced user
• General aviation experience and knowledge
• CIPS qualification

Personal Qualities:

• Ability to organise multiple priorities and manage workloads effectively.
• Strong interpersonal skills, with the ability to work with all departments within the business.
• Critical attention to detail
• Maintains calm and focus under pressurised situations
• Identify continuous improvement opportunities and actively encourage team member buy in.
• Actively inspire and encourage his/her team during all situations.
• Willingness to undertake any training necessary to support the role
• Awareness of ‘bigger picture’ effects of actions and decisions

Physical Demands:

Physically fit due to requirements of lifting, bending & standing for extended periods

Work Environment

While performing the duties in relation to this post, the employee is required to stand, walk, bend and use appropriate tooling required for the task including the use of IT equipment.

Certificates, Licenses, Registrations

None required

All training will be provided where required through a recognised training provider.