Purchasing Administrator

Role Summary

The Purchasing Administrator / Junior Buyer supports day-to-day procurement operations, ensuring timely and accurate processing of purchase orders, supplier coordination, and delivery tracking.

This is a transactional, hands-on role focused on general procurement and administrative support.

Key Responsibilities

Procurement Processing

• Review and process purchase requests (PRs)
• Create and issue purchase orders (POs) in line with company procedures
• Ensure accuracy of pricing, quantities, and supplier information

Supplier Coordination

• Liaise with suppliers to confirm pricing, availability, and delivery timelines
• Follow up on order status and resolve basic issues
• Maintain clear and professional supplier communication

Order & Delivery Tracking

• Monitor orders from placement through delivery
• Proactively follow up on delays and provide updates to stakeholders
• Maintain accurate tracking and status reporting

Administrative Support

• Maintain procurement records and documentation
• Support invoice matching and queries with Accounts Payable
• Update trackers, logs, and procurement systems

Compliance & Process Support

• Ensure adherence to internal procurement policies and approval workflows
• Support general administrative tasks related to procurement activities

Required Qualifications

• 1-3 years' experience in purchasing, procurement, or administrative support
• Strong attention to detail and organizational skills
• Good communication and follow-up discipline
• Ability to manage multiple priorities
• Basic Excel and data entry/system experience

Preferred (Nice to Have)

• Experience working with suppliers and purchase orders
• Exposure to procurement or ERP systems
• Understanding of basic procurement processes