Our Client is a busy and expanding construction company whom are looking for a experienced Bookkeeper/Accounts to assist the growing finance team near East Grinstead
You will oversee day-to-day bookkeeping , financial administration and assist with accounts across the businesses, while supporting the commercial team with scheduling, approvals, coordination and general operational organisation.
The role requires strong attention to detail, confidence working independently and the ability to manage multiple moving parts calmly and efficiently.
Key Responsibilities
Bookkeeping & Accounts
Managing purchase invoices, supplier payments and reconciliations
Processing sales invoices, monitoring incoming payments and debt collection
Bank reconciliations and financial record keeping
Maintaining the cashflow forecast daily
Supporting monthly management accounts and reporting
Maintaining accurate records across QuickBooks and internal systems
Preparing quarterly VAT returns
Supporting budgeting and cost tracking across departments
Monitoring subscriptions, recurring payments and account queries
Obtaining insurance quotes for the businesses.
Liaising with external accountants, HMRC, suppliers, and customers where required
Undertake any other finance and administrative duties as reasonably required to support the effective operation of the finance function and wider organisation
This forms a smaller part of the role, but is an important operational support function within the business.
Responsibilities include:
Supporting approvals, document organisation and internal follow-ups
Tracking ongoing operational tasks and proactively chasing suppliers, contractors and service providers where required
Assisting with operational projects such as utilities setup, maintenance coordination and contractor communication
Supporting member queries and administration relating to the coworking platform and app
Assisting with operational systems and company administration
Coordinating travel, bookings and project logistics where required
Helping ensure deadlines, communications and processes are kept on track
Preparing documents, presentations and internal reports
Acting as an organised point of coordination between departments and external contacts
The ideal candidate would possess the following:
Highly organised with strong attention to detail
Comfortable working across finance and administration simultaneously
Calm, proactive and solutions-focused
Confident communicating with both internal teams and external suppliers
Able to prioritise workload independently
Strong written communication skills
Good understanding of bookkeeping and financial processes
Comfortable with spreadsheets, accounting software and digital systems
Experience in a small business, creative business or hospitality environment is beneficial
Software & Systems Experience
Experience with some or all of the following:
Quick Books Online
Google Workspace
Slack
Shopify
Excel / Google Sheets
For you hard work and commitment you will rewarded with a excellent working environment and a genuine log term career opportunity.
RG Setsquare is acting as an Employment Agency in relation to this vacancy.
Salary range
- £35,000 - £40,000